In this blog, we will cover all the common reasons. Why do Outlook users split archive Outlook 2016 2019, 2013, 2010 and 2007 files? We will also tell you some effective and efficient method – how to split PST files in Outlook. Then read this blog till the end, I hope it will help you to divide the PST file.
Reasons to Divide Archive PST File
First, you need to find out the cause before proceeding to troubleshoot the problem. There are many reasons to split Outlook PST files, some of them are:
- Impact on speed: Large PST file size can affect the performance and speed of MS Outlook because it will slow down.
- Deny PST File Storage – Deny users to save their data items in the PST folder if the PST file is running out of space or has very limited storage space. Therefore, they can no longer store your data.
- Unusable: Once a large PST file exceeds its limit, the data in the PST file becomes inaccessible to its users.
- Outlook crashes: The last and most important reason for splitting PST files is Outlook crashes, large PST files can cause Outlook to crash and thus affect user productivity.
Manual Methods to Split Archive Outlook 2016, 2019
First Method: Use “Move to folder” Option
- First launch MS Outlook to start the process
- Click “File” on the menu bar, then → Account Settings → Account Settings
- After that, click the “Data File” button and at the same time click the “Add” button to add a new PST file and name it for your convenience
- After adding the file, simply go to Start and open the old Outlook profile PST file. and select the items you want to move to the newly created PST file
- To move, click the Move button on the ribbon, then click Copy to Folder in the wizard
- Select the newly created PST file to move your selected items from the old PST file and continue
- After transferring the items to the new PST, just delete the copied items from the default PST file to reduce their size.
Second Method: With the Help of Import/Export Options
Since there are many manual solutions available for splitting large Outlook PST files, in this order, let’s try another trick to break large PST files using the instructions given below.
- First, open the Microsoft Outlook application and click File→Open and Export→Import/Export
- The export and import wizard will open, select the Export to file option and click the Next tab to complete the operation
- Now, in the Export File window, you will see an Outlook Data File (.pst) option, select this option and click Next
- Open the “Export Outlook Data File” wizard and select the option “Folders to export and export subfolders” → “Include subfolders“
- Now select a location to save the exported file, select the Browse tab and Duplicate items to stop exporting, click Don’t show duplicate items
- Finally, set the password for the exported PST file or deselect the password setting option
Disadvantages of Manual Methods
The manual filing process described above has a number of drawbacks. It requires advanced technical knowledge to perform the steps without errors or omissions. It seems difficult for normal Outlook users to understand its entire working structure. If there is a small error, in the correct execution of the process, it can lead to failure.
Automatic Solution to Split Archive Outlook 2016, 2019, 2013, 2010
To divide PST files instantly and accurately, you can use PST Splitter Tool, the best software tested by experts. This app helps you to split PST by size, date, folder and year. Maintain data integrity when oversized Outlook data files are split. With this utility, you can break Outlook files without losing any data. Keep Outlook data files separate from all email, contacts, calendars, tasks, and other items.
The Software interface is intuitive and completely secure. Anyone can use it without having any technical knowledge. It works with all versions of Microsoft Windows including latest and old versions like Windows Server 2012 etc. This free download demo version of Split PST Utility will allow its users to split the first 50 items. In order to successfully perform an unlimited split, the user must first activate it by purchasing the appropriate license.
Procedure to Divide Archive PST File
- Free Download and Tool “Install PST Splitter“
- Now Add files and folders and browse the destination path
- Select Split Option: Size, Date, Year, Folder, Email ID, Category
- Check the split information summary and click Next to continue
- Now, the split process is complete.
Conclusion
So, the above blog describes two solutions to split archive Outlook 2016, 2019. Both solutions above are easy to use, but professional solutions are much better than manual solutions. I also advise you to continue to use the automatic method, which helps you get to work immediately without any problems.
