In business, written communication is the most frequent mode of communication. As a result, it is considered essential among business talents. Memos, reports, bulletins, job descriptions, staff manuals, and electronic mail are all examples of internal written communication.
Electronic mail, Internet Websites, letters, proposals, telegrams, faxes, postcards, contracts, ads, brochures, and press releases are all used to communicate with the outside world in writing.
It may necessitate the creation of letters and circulars, proposals, memoranda, and many types of business reports in written form, and it comprises
Written communication has the following advantages:
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Simple to keep:
Written communication papers are simple to keep. Oral and nonverbal communication is irreversibly lost. Important information can be gleaned from the archived records if necessary.
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Simple presentation of complicated topic:
Written communications is the finest approach to easily and aesthetically communicate any complex matter.
- Permanent record: Written communication papers serve as a permanent record. Important information may be quickly retrieved from the archived papers as needed.
- Avoiding wastage of time and money: Written communication avoids wasting both money and time. The communicator and the communication can share ideas without having to meet.
- Accurate presentation: Top executives may convey information more properly and clearly through written communication materials. Everyone takes great care while drafting it because it is a legal document.
- Use as a reference: Written communication can be utilized as a future reference if necessary.
- Authority delegation: Written communication can assist the authority in delegating power and authority to the subordinate. Delegating power without a written document is nearly difficult.
- Longevity: A written document may readily be kept for a long period. As a result, all of an organization’s essential concerns should be back and white.
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Effective communication:
Effective communication is aided by written communications. It is more trustworthy and effective than other communication methods.
- Maintaining image: Written communication aids in the preservation of a person’s and an organization’s image. It also safeguards the company’s or organization’s image.
- Accurate information: This is an accurate and comprehensive communication method. In a written document, there is no way to incorporate any superfluous material.
- Information is permanently preserved in this communication method. Thus there is less chance of distortion. As a result, there is less chance of information being distorted or altered.
- No chance of misinterpretation: written communications contains the potential for misinterpretation of facts or messages.
- Controlling tool: Written communication can assist in the management of organizational activities. The written document might be utilized as a control tool.
- Simple to verify: The information and communications that have been maintained are simple to validate. Any side may simply check the information if there is a misunderstanding.
- Others: Clear comprehension, legal document, acceptability, risk reduction, building confidence, easy circulation, broad access or coverage, and so on.
Written communication’s drawbacks
The following are some of the limits and drawbacks of textual communication:
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Expensive:
Written communication is more expensive than spoken communication. Paper, ink, a typewriter, a computer, and a huge number of personnel are required for this communication.
- Time-consuming: Communicating with others via written communication takes time. It is a media that takes up a lot of time. It takes up both the writer’s and the reader’s time.
- Red-Taoism: One of the most significant drawbacks of textual communication is red-Taoism. It refers to the process of getting a project approved.
- Ineffective for uneducated people: If the individual receiving the message is illiterate, written communications are nearly impossible. This is a significant drawback of written communications.
- Difficult to preserve company secrets: It is an unusual medium for keeping business secrets. Written communication may not always allow for the preservation of secrecy because everything must be discussed in black and white here.
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Lack of flexibility:
Writing papers are difficult to modify at any time. One of the most significant drawbacks of textual communication is its lack of flexibility.
- Response time: Getting a response from the message receiver takes a long time; fast response is not feasible in written communications but is possible in oral communication.
- Delay in decision-making: Communicating with all parties involved via written communications takes a long time. As a result, the decision-maker is unable to make rapid judgments.
- Record-keeping costs: Keeping all of the records in written communication is complex and expensive.
- Sophisticated words: When composing a message, the writer may utilize complex terms. It becomes tough to communicate the message to the reader. As a result, the communication’s goals may be compromised.
- Lack of direct relationship: If the writer and the reader do not have a direct relationship, written communication will not help them build one.
- Other: Impossibility of prompt feedback, slowness, bureaucratic attitude, lack of understanding between bosses and subordinates, lack of rapid clarification and correction, formality issue, lack of personal closeness, etc.
Conclusion
In today’s corporate environment, written communications are extremely important. It is a mental process that generates new ideas. When it comes to creating valuable promotional materials for business development, effective written communication is critical. Before writing, there was speech. Writing, on the other hand, is more distinct and formal than speaking. Students can take help of online essay help and online essay witting service for writing in-class essays.
Effective writing necessitates the careful selection of words, their proper structure in phrases, and the coherent construction of sentences. Furthermore, writing is more dependable and legitimate than speaking. However, although speech is spontaneous, writing generates lag and requires time since feedback is not instantaneous.
